Dates at a glance
Wednesday,28th June 2023
Final day for registration (12 midday)
Friday 22nd September 2023
Deadline for titles and prices (12 midday)
Saturday 28th October 2023
Receiving day for art (9.30am – 12 midday)
Monday, 30th October 2023
Artists and Sponsors Preview (6.30pm – 9.30pm)
Tuesday, 31st October 2023
Evening Reception (6.30pm – 9.30pm) Tickets £12 in advance £15 on the door
Daytime Openings
Wednesday 1st November 2023 Open Day – Free 10.00am – 3.00pm
Thursday 2nd November – Open Day/Evening – Free 10.00am – 7.00pm
Friday 3rd November – Open Day – Free 10.00am – 3.00pm
Saturday 4th November – Open Day – Free 10.00am – 3.00pm
Venue
Queen Mary’s School, Baldersby Park, Topcliffe, North Yorkshire YO7 3BZ
General Conditions
The term ‘Exhibition Organiser’ means UK Youth
(Registered Charity No 1110590 and a company limited by guarantee registered in England and Wales No 5402004)
- Submission Procedure
All artists must complete the registration form showing their agreement to the conditions and including their biography by midday Wednesday, 28th June 2023. The only exception to this will be artists invited by the organisers to exhibit after this date.
Artists must also send their registration fee of £30 by BACS payment to UK Youth,
Sort code 20-32-37, Account number 80361194, Reference AFYN your surname. Please email rachel@rachelbowron.com to let her know you have made the payment or if you have queries.
Any new artist wishing to exhibit must first send images of at least three pieces of their work or a website link to the exhibition organiser rachel@rachelbowron.com for committee approval prior to registyering
- Titles and Prices
All titles and prices must be registered on the website by 12 midday Friday 22nd September 2023. No changes will be allowed after this date. The price of the works stated on the Registration Form should include a donation of 33% due to the Charity and VAT should be included if the artist is registered. Artists who are UK taxpayers and who have not exhibited with Art for Youth before will be asked to complete a Gift Aid form on delivery of works in order for UK Youth to claim Gift Aid on your donation.
Maximum price for any art work submitted should be £4000.
- Artist Receipt Form
After submission of Titles and Prices artists will be sent an Artist Receipt Form. This must be signed and accompany work when delivered on receiving day.
- Exhibition passes
Each artist will receive 1 complimentary ticket to use at the sponsors night or private view. For further information please contact.
- Commission and Donated Pieces
The primary reason for the Art for Youth North exhibition is to raise money for UK Youth and we thank all of our exhibiting artists for very generously donating 33% of the sales price of their works to the charity.
If you are able to help further, we would be delighted to accept 100% donated pieces – please contact Rachel Hartley, the Exhibition Co-ordinator: rachel@rachelbowron.com to arrange.
- Dimensions
Works of art submitted must not exceed 1m (3’3″) in their longest dimension including the frame. For ceramics and sculpture please contact the organiser if your work is larger than 1m.
- Framed Work
All pictures must be framed (no clip frames) and strung using cord not wire. Unframed stretched canvasses are accepted as long as they are strung. There should be no other projections from the back of the frames to prevent damage to other works.
- Limited Edition Prints
Artists must provide a framed display copy of limited edition prints with number of editions available listed on the portfolio work form. Artists are responsible for sending limited editions on to the purchasers after the exhibition so they should include the delivery cost in the price of the print.
- Portfolio Work
In addition to framed work, artists are invited to bring portfolio work, details of which must be advised on the portfolio work form by 12 midday on Friday, 22nd September. Work must be mounted and clearly marked with the artist’s name, the title and price. We also recommend using cellophane or protective wrapping as we cannot accept responsibility for any damage. We would also be very grateful if you could bring your own portfolio browsers if possible to ensure the work can be displayed.
- Receiving Day
The receiving day for works of art for the exhibition is:
Saturday, 28th October between 9.30am and 12.00pm.
Works can only be accepted at this time. We ask that you advise Exhibition Co-ordinator Rachel Hartley rachel@rachelbowron.com of your estimated time of arrival. This is to ensure that delivery is staggered and to alleviate any waiting time.
The works, together with the Artists Receipt Form (which will be emailed after Titles and Prices are received) should be delivered to:
Queen Mary’s School, Baldersby Park, Topcliffe, North Yorkshire YO7 3BZ.
- Labelling
All art works must be clearly labelled using a luggage label on string and attached to the back f Artist, and with Title, Name and Price. All pictures must be strung using cord not wire.
Sculpture and ceramics should be labelled using an adhesive label.
- Display
Work that has been previously shown at Art for Youth North cannot be re-submitted and will not be accepted by the Organisers.
We cannot guarantee that all the work provided will be hung or displayed. But we do our best to rehang the exhibition as work sells.
- Collection of Works
Any unsold work must either be collected from Queen Mary’s School between
3.00pm – 5.00pm on Saturday 4th November 2023. After 5.00pm on Saturday,7th November unsold work will be removed and put into storage at the artist’s expense unless alternative arrangements have been made in advance with the organisers. We will ask on delivery for you to provide an estimated collection time. NO WORK CAN BE LEFT AT QUEEN MARY’S SCHOOL.
- PR and Marketing
Unless otherwise stated by the artist in writing, works exhibited may be photographed for PR, Press and Marketing purposes in connection with the Exhibition.
- Copyright
Copyright of all works, other than commissioned work remains the property of the artist. Any enquiries for copyright will be referred to the artist. - Care of Works
i – The Exhibition Organisers will not be liable for any damage caused to works sent for the Exhibition occurring in the ordinary course of handling, whether such damage is caused by the negligence of the Exhibition Organisers or their staff or otherwise.
ii – The Exhibition Organisers will endeavour to take good care of works sent for the Exhibition but in the event of a work being lost or damaged other than as stated in i above, the Exhibition Organiser’s liability (if any) shall not in any event exceed the value of the work as stated on the official Titles and Prices form less the 33% donation.
- Sales Conditions and Donation
i – UK Youth strongly advise artists to insure their own works
ii – Sales made through the Exhibition are sold between the artist and the purchaser. The Exhibition Organiser will be agent for the artist in introducing the sale. If the artist is registered for VAT and the purchaser requires a VAT invoice, issue of the VAT invoice will be the responsibility of the artist.
iii – A donation of 33% is requested by the Exhibition Organisers on the price paid for the work at the Exhibition. The 33% donation will be paid in its entirely to the Charity. We aim to send payments to artists who sell their work within four weeks of the exhibition.
iv – Any sale effected by the Exhibition Organisers will have priority over a sale effected by the artist.
v – The submission/signing of the registration form is to be taken as the unreserved acceptance of the entire contents of these conditions, and those on the Schedule by the signatory
vi – The Exhibition Organisers reserve the right to withhold from exhibiting any work submitted without giving any reason.
vii – The Exhibition Organisers reserve the right to take down any pictures sold during the exhibition and replace them with other works.
viii – The Exhibition Organisers reserve the right to select exhibiting artists entirely at their own discretion. Submission of a Registration Form by an artist is no guarantee that the artist will be accepted at the exhibition.